2/04/2024
Tender Notice Database Development for the needs of Kosovo Probation Service (KPS) Deadline for sending the offers: April 22, 2024 (16:00) The application form and other documents should be sent to: [email protected]
| 1 | Introduction & Overview | Kosovar Centre for Security Studies is an independent policy research centre founded in April 2008 and based in Prishtina, Kosovo. KCSS is dedicated to security sector development and reform in Kosovo and Western Balkans. It proactively promotes principles of good governance, integrity, and resilience. Founded in 2008, KCSS’s main interest remains the development of security sector in Kosovo and Western Balkans based on good governance. In the past 15 years, KCSS has been building and offering alternative expertise in security studies by filling a void in a limited academic contribution in the field in Kosovo. The KCSS aims to enhance the effectiveness of the SSR programs by supporting them through research, events, training, advocacy, and direct policy advice. Advancing new ideas and social science methods are also core values of the centre. Each year, KCSS publishes numerous reports, policy analysis and policy briefs. It also runs more than 200 public events, including conferences, roundtables, debates, and lectures, in Kosovo, in collaboration with regional and international partners. A wide-range of activities includes research, capacity-building, awareness and advocacy. |
| 2 | Purpose of the Service | The project "Professional support for the Kosovo Probation Service in tackling violent extremism and radicalism" supported by the Embassy of the United Kingdom in Kosovo, as well as the Ministry of Foreign Affairs of the Kingdom of the Netherlands and implemented by the Kosovo Center for Security Studies (KCSS). The main purpose of this service and procurement is to design and develop an internal database tailored to the specific work and needs of the Kosovo Probation Service. This database aims to enhance the management of cases under the supervision of the institution, facilitating more efficient tracking, monitoring, and coordination of probation activities. |
| 3 | Brief Description of the Required Supplies | The main goal of this service is to design and develop an internal database for the needs of the KPS for the treatment and analysis of cases or clients under KPS supervision convicted of different criminal offences. |
| 4 | Objective and Scope | The primary objective of this service is to design and develop an internal database tailored to the needs of the Kosovo Probation Service (KPS). This database will facilitate the treatment and analysis of cases or clients under KPS supervision who have been convicted of various criminal offenses. Its purpose is to streamline the management of probation cases, enabling efficient tracking, analysis, and reporting to support the rehabilitation and supervision efforts of the KPS. |
| 6 | Location of work | Prishtina |
| 7 | Expected duration of contract | 2months |
| 8 | target start date | 25 April 2024 |
| 9 | Estimated completion date | 30 June 2024 |
| 10 | Language of Proposal | English |
| 11 | Pre-proposal conference | N/A |
| 12 | Travels Expected | ☐ Not Required |
| 13 | Names and curriculum vitae of individuals who will be involved in completing the services | ☒ Required ☐ Not Required |
| 14 | Currency of Proposal | EUR |
| 15 | Value Added Tax on Price Proposal | must be inclusive of VAT and other applicable indirect taxes must be exclusive of VAT and other applicable indirect taxes |
| 18 | Validity Period of Proposals (Counting for the last day of submission of quotes) | ☒ 90 days In exceptional circumstances, KCSS may request the tenderers extend the validity of bids beyond what has been initially indicated in this RFP. The bid shall then confirm the extension in writing, without any modification whatsoever on the bid. |
| 19 | Partial Quotes | ☐ Permitted ☒ Not Permitted |
| 21 | Type of Contract to be Signed | SERVICE CONTRACT |
| 22 | KCSS will award the contract to: | ☒ One and only one Service Provider or consultant |
| 23 | Annexes |
☒ Data Sheet and Scope of Work ☒ Cover Letter and Declaration of honour on exclusion criteria and absence of conflict of interest ☒ Technical and Financial Submission Form |
| 24 | Deadline for Submission of requests for clarification | 22 April 2024 (16:00) |
| 25 | Documents to be submitted: | ☒ Technical and Financial Submission Form ☒ Cover Letter ☒ Additional Annexes: Copy of registration Certificate Fiscal & Unique Number certificate from relevant Registry in the country of origin defining the constitution or legal status, place of registration, and principal place of business; ID or passport for individuals. ☒ Additional Annexes: CV (not longer than 2 pages) of Experts
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26 |
Award Criteria |
1 Expertise of the Firm (of experts who will be engaged in developing the products)
30 % CRITERIA 3 Technical Specifications and Implementation Plan:
40% CRITERIA 3 Financial Proposal:
30% |
Technical Specification Document for KCSS Project
Project Overview
The KCSS project aims to develop a comprehensive Content Management System tailored for the Kosovar Center for Security Studies. This system will facilitate the efficient management of clients and their respective cases, providing a robust platform for data handling and operational efficiency.
Website and CMS Requirements
Development Framework and Database
Design and Usability
User Management and Security
Content Management
Additional Features
Training and Documentation
Modules
The CMS shall include various modules to support the diverse needs of KCSS, such as:
Financial Offer
The price of financial offer must be quoted in euro. Prices must be quoted free of all duties, taxes and other charges, including VAT, KCSS is exempt from such charges. Services will be provided on fixed unit prices.
Conclusion
The development of the KCSS project will adhere to these technical specifications to ensure the delivery of a robust, scalable, and user-friendly system that meets the operational needs of the Kosovar Centre for Security Studies. Continuous collaboration with KCSS stakeholders will be maintained throughout the project to ensure alignment with their objectives and expectations.
This activity is organized within the project "Increasing the skills of the Probation Service of Kosovo in the fight against terrorism and violent extremism," supported by the Kingdom of the Netherlands and the British Embassy in Prishtina.
